Juveniles

During this reporting period, the coach met with Ohio DYS once per month. The majority of this reporting period was spent developing a solicitation to request bids for someone to produce the videos for the agency. They received several bids and when the agency and coach last spoke, the PC was going through them and hoped to have a vendor selected early in the New Year. The project has very discrete outcomes of youth education materials including a video. The site continues to make steady progress and the coach is confident that that site will remain on track with project plans.

During this reporting period, the current PREA screening tool, instructions/procedures, and other related content was reviewed and revised. The agency requested guidance to develop an objective PREA risk assessment to determine the resident risk of victimization or abusiveness. PREA risk assessment instructions will be provided with the revised risk assessment tool. The team discussed numerical weightings for the risk screening tool.
TMG coaches met with the agency contacts for a coaching session on October 25, 2023.

During this reporting period, the Utah JJYS has continued facilitating PREA ("SAVE") staff training using the newly developed curriculum. Staff feedback continues to be excellent. The JDI coach has been impressed by the thoughtful approach Utah JJYS has taken to the portions of the training related to working with LGBTI youth. The site recognizes the fraught political realities in their community and have been holding meaningful discussions with staff to ensure they are able to ask questions while also ensuring staff understand their responsibilities to keep LGBTI youth safe.

During this reporting period, the PREA Coordinator abruptly left their position. An interim PC was identified; however, the PREA implementation has slowed significantly so the interim PC can better understand what is required for PREA compliance and grant strategy completion. An NCE, budget and program GAM was discussed, reviewed, revised and submitted. The NCE was approved. TMG coaches and administrative staff were heavily involved in guiding the agency through this process. The MOU with Swedish-American Hospital was not approved and signed by the county's court services director.

During this reporting period, the agency PREA Coordinator (PC) discussed difficulties the agency has with PREA implementation. The coaches established an agenda for the coaching calls with all grant goals listed. This will assist the grantee with staying on task with goals. The coaches will provide guidelines to input progress, and assignments. The PC was assigned additional duties since the compliance staff left the agency. The PC expressed concerns about hiring one investigator. The investigator is expected to be on board at the beginning of 2024.

During this review period, the team discussed the requirements of PREA Standard 115.315. The PC was assisted with her presentation to the leadership team and to form a workgroup to begin discussing the PREA Standards. The meeting went well, and the leadership committed to providing resources necessary for PREA compliance. The team discussed scheduling a PREA audit for 2024. Coaches cautioned that without access to documentation or policy, it's difficult to assess whether the facility is prepared for an audit.

During this reporting period, the cable installation was near completion for the new cameras. FY20 funds are being expended and may be amended to include PREA training, and other PREA materials.

During this reporting period, PREA signage was updated and posted throughout the facility. PREA inmate brochures were developed and printed. The PREA brochure was added to inmate intake bags to provide information on PREA zero tolerance, inmate's rights, and reporting access. The quad-fold folders are English on one side and Spanish on the other. The coaches continued to help develop the staffing plans for the jail and work annex and it is near completion.

During this reporting period JDI coaches met with the Puerto Rico Department of Corrections and Rehabilitation (PRDCR). The agency lost their federal grant consultant who was one of the coaches main contacts for this project. Nonetheless, the PREA Coordinator has made some progress on the project goals, including the purchasing of cameras, grievance boxes and educational materials. They are also working with a training company to finalize a contract for staff training modules on various subjects including sexual victimization, communication and boundaries, culture and conflict.

The grant for Los Angeles County Probation Department was closed during this reporting period in September 2023. In this reporting period, the Los Angeles County Probation Department (LACPD) has continued to wrap up the final pieces of their grant. During this reporting period LACPD printed several materials, including brochures and PREA education signs, to ensure they have enough stock to carry them through after the grant period ends.